April 2025 Minutes
Extra Parish Council Meeting
7:30pm on Tuesday, 1 April 2025
Harlaxton Village Hall, 3 Church Street, Harlaxton, NG32 1HU
Minutes
1. Meeting Opened: 7:30pm
2. In Attendance: Cllrs Wicks, Smith, Phillips, Clawson & Cartlidge
3. Apologies (Non-Attendance): Cllr Wilson
4. Declarations of Pecuniary Interests: Cllr Wicks, Smith and Cartlidge acknowledged membership of the Sports & Social Club Committee, and Cllr Cartlidge acknowledged he’s associated with a sponsor of the Cricket Club.
5. Resolution to approve minutes of Parish Council Meetings: PCM of 26 March 2025: Approved.
6. Public Forum (15 Minute Presentation/Discussion): None.
7. Updates - County Councillor, District Councillor, Police & Crime: None
8. Financial:
8.1. Invoices/expenses: BDG [grass cutting] £750 + VAT, approved. HVH [hall bookings] £84 + £7, approved. HCC [Manor Drive Sports Field grass cutting] £274, approved. The 2025/26 invoices for the Bowls Club ground rent and the Cricket Club hire of the Sports Field for matches was discussed and approved at £80 and £250 respectively [the same as 2024/25].
8.2. Review accounts 1 April 2024 to 31 March 2025. The value of the buildings in the Asset Register were considered to be historic; it was agreed to obtain current building valuations. The interest on savings were discussed and it was agreed to seek options for better interest rates. The draft accounts were discussed and approved to be issued to the internal auditor for review.
9. Any other business: It was agreed to refresh the previous improvements to the Pearson Gregory field and present these at a future meeting for discussion. Play area improvements were discussed, and options/quotes to be sought for the building of a Ball Wall. It was discussed that the HSSC car park would benefit from a tidy up and regular maintenance, including along the fence line to Coopers Plantation, options and quotes to be sought. This raised that there is a bag of sand for sandbags which should be moved to a suitable bin for easier access. The fencing between the HSSC and Bowls Club would benefit from overhauling, quotes to be sought.
10. Next scheduled Meetings
Annual Meeting of the Parish, Wednesday, 30, April 2025
Annual Meeting of the Council, Wednesday, 28 May 2025
All at 7:30pm in the Village Hall
11. Closed Session. Not required.
12. Meeting closed: 8:35pm