January 2024 Agenda
Harlaxton Parish Council
Chair: Andrew Cartlidge
Email: harlaxtonpc@gmail.com
Address: 3 Church Street, Harlaxton, Lincs, NG32 1HB
Website: http://parishes.lincolnshire.gov.uk/Harlaxton/
Parish Council Meeting
7:30pm on Wednesday, 24 January 2024
Harlaxton Village Hall, 3 Church Street, Harlaxton, NG32 1HU
Notice is hereby given that there will be a meeting of Harlaxton Parish Council on Wednesday, 24 January at 7:30pm in the Village Hall. All Councillors are hereby summoned to attend.
Andrew Cartlidge
Chair
Date: 04/01/2024
Agenda
1. Meeting Opened.
2. In Attendance:
3. Apologies (Non-Attendance):
4. Resolution to approve minutes of Parish Council Meetings: Extra PCM of 14 December 2023
5. Public Forum (15 Minute Presentation/Discussion)
6. Updates - County Councillor, District Councillor, Police & Crime
7. Updates and Discussions
7.1. Administrator
7.2. Harlaxton PC Standing Orders (Standing Orders Working Party – Cllrs Gabriel and Wicks)
This is a work in progress
7.3. LALC Training
7.4. Telephone Box (Cllr Wicks)
7.5. Village Voice
7.6. Traffic and SID (Speed Indicator Device)
7.7. Proposed Development off Swine Hill (Cllr Gabriel)
7.8. RFO Financial Report (Cllr Cartlidge)
7.9. Bank Mandates
7.10. Harlaxton Twinning with Pontmain
7.11. Councillor Expenses
7.12. Meeting Dates 2024/2025
8. Flooding
8.1. Trotters Lane, High Street and Manor Drive
9. Village Events
9.1. Annual Meeting of the Parish
9.2. D-Day 80th Anniversary
9.3. Village Fayre
10. Village hall
10.1. Licence Agreement
11. HSSC
11.1. Solar Lighting
11.2. Accessible Toilets (Cllr Cartlidge)
11.3. Car Park and Manor Drive Flooding
11.4. Channel Drain to the rear/south of HSSC
11.5. Gutters, rainwater pipes and surface water drainage
12. Sports Field
12.1. Playing Area Equipment. Latest inspection report (Cllr Wicks)
12.2. Playing Field/Pitches
12.3. Drainage/Maintenance
13. Grass Cutting, Hedges, etc
13.1. Grass Cutting and Hedges
13.2. LCC Verges along A607
14. Planning Applications
14.1. S23/1626 Mr Steve Allison, Proposal: Replacement chimney, Location: 4 West End, Harlaxton, Lincolnshire, NG32 1HE
14.2. S23/1920 To cut back overhanging branches of Cherry, Sycamore and Maple trees to 2-3 meters, back to boundary line, leaving better shape. To remove deadwood out of Maple trees. Location: Harlaxton Sports And Social Club, Manor Drive, Harlaxton, Lincolnshire, NG32 1HU
14.3. S23/2184 Section 211 notice to: G1 - Section of mixed trees/hedges that run along the East boundary – trim all back to where they were previously done, up to 1m off the top. Crown Raise any overhang on road to 5.2m, footpath 3m. G2 - Section of mixed trees/vegetation that run along the south boundary, including larger silver birch/Douglas fir specimens. Minor trimming pruning up to 1m off the top. Crown Raise any overhang on road to 5.2m, footpath 3m and driveway 5.2m. G3 - Section of mixed trees/vegetation that are situated in rear courtyard, including larger prunus and olive specimens. Minor aesthetic pruning only up to 1m across canopies. Location: 26 Church Street, Harlaxton, Lincolnshire, NG32 1HB
14.4. S23/2254 Mr J Harvey Proposal: Partial demolition of rear extensions to Listed Building; Construction of single storey new rear extension; Conversion of loft of detached garage to create a habitable room; Internal alterations within Listed Building including remodelling to create a new bathroom and construction of a new timber summerhouse outbuilding (resubmission of S23/1154) Location: 10 Church Street, Harlaxton, Lincolnshire, NG32 1HB
14.5. S23/2282 Mrs Yoon Morris Proposal: Section 211 notice to the remove Silver Birch T1. Location: 1 Trotters Lane, Harlaxton, Lincolnshire, NG32 1JQ
14.6. S23/1460 Prof Bryan Gallagher Proposal: Retrospective shed to rear garden. Location: 7 Trotters Lane, Harlaxton, Lincolnshire, NG32 1JQ
15. Correspondence
02112023 NC confirms potential start date and provides insurance details
03112023 CA advises road closure along The Drift
05112023 Lincs Police has traced and notified owners
07112023 CA advises radar device now removed
07112023 LCC Highways confirms radar had no issues and has sufficient data
16112023 DS ref trees
18112023 Bowls Club gives contact details
18112023 RS confirms field hire no proceeding
20112023 Link Magazine invoice
20112023 NC advises additional cost for other works
23112023 SKDC AG sends grass cutting invoice
23112023 NC advises additional cost to the contract
26112023 BW ref drainage
28112023 SB enquires ref administrator assistance role
28112023 LCC Highways update on The Drift speed survey
29112023 Bowls Club allows use of water tap by contractor
30112023 SB provides CV for admin assistant role
01122023 HVH invoice for hire
04122023 LCC Highways update on Swine Hill speed survey
04122023 SB asks for information ref grass cutting quote
05122023 SKDC AG sends revised grass cutting invoice
11122023 SKDC AG sends further revised invoice
11122023 SB sends quote for grass cutting
12122023 CA asks if there has been an update from LCC
15122023 JB provides SID date for Swine Hill
20122023 SKDC DR confirms terms for grass cutting
21122023 HC response to email
21122023 Charity Commission confirms receipt of annual return for PG
22122023 Charity Commission confirms transfer of trustees
22122023 HVH JM confirm accounts figures
24122023 Charity Commission confirms receipt of annual return for HVH
28122023 JB confirms receipt of grass cutting instruction
03012024 NB write ref flooding
04012024 Cllr CV confirms will follow up with LCC
04012024 JB confirms they’ll quote on the additional grass area
16012024 IM quotes for the additional grass area
04012024 LALC AE response ref admin assistant
05012024 NC provides breakdown of additional costs
05012024 LALC AE confirms they’ll offer advice asap
05012024 SKDC confirm they’ll repair Swine Hill light in 7-10 days
05012024 PFA CM confirm no games to be played due to saturation
06012024 JB quotes for the additional grass area
08012024 SB agrees to interview time for admin assistant
09012024 HVH invoice for hire
09012024 SB confirms interest in admin role
11012024 HSBC issues revised mandate for completion
15012024 LALC AE offers employment advice for admin assistant
15012024 LCC RS responds ref requests for update
16. Closed Session (If required)
17. Any other business
18. Next scheduled Parish Council Meeting: 7:30pm Wednesday 28 February 2024.
19. Meeting close.