June 2023 Agenda
Harlaxton Parish Council
Chair: Andrew Cartlidge
Email: harlaxtonpc@gmail.com
Address: 3 Church Street, Harlaxton, Lincs, NG32 1HB
Website: http://parishes.lincolnshire.gov.uk/Harlaxton/
Parish Council Meeting
7:30pm on Wednesday 28 June 2023
Harlaxton Village Hall, 3 Church Street, Harlaxton, NG32 1HU
Notice is hereby given that there will be a meeting of Harlaxton Parish Council on Wednesday 28 June at 7:30pm in the Village Hall. All Councillors are hereby summoned to attend.
Andrew Cartlidge
Chair
Date: 18/06/2023
Agenda
1. Meeting Open
2. In Attendance
3. Apologies (Non-Attendance)
4. Resolution to approve minutes of Parish Council Meetings: AMC & PCM of 15 May 2023
5. Public Forum (15 Minute Presentation/Discussion)
6. Updates - County Councillor, District Councillor, Police & Crime.
7. Updates and Discussions
7.1. Co-Option
7.2. Job description and person specification for Parish Clerk/Administrator (Employment Committee)
7.3. Harlaxton PC Standing Orders (Standing Orders Working Party)
7.4. Insurance Renewal
7.5. LALC Training
7.6. Telephone Box (Cllr Wicks)
7.7. Village Voice
7.8. Traffic and SID (Speed Indicator Device)
7.9. Saltby Airfield
7.10. Proposed Development off Swine Hill (Cllr Gabriel)
7.11. RFO Financial Report (Cllr Cartlidge)
8. Village Hall
8.1. Damp treatment (Cllrs Cartlidge and Gabriel)
8.2. Line markings (Cllr Cartlidge)
8.3. Improvements to WC’s, sinks and Flooring (Cllr Wicks & Smith]
9. HSSC
9.1. Defibrillator (Cllr Wicks)
9.2. CCTV (Cllr Wicks & Gabriel)
9.3. Solar Lighting (Cllr Wicks & Gabriel)
9.4. Accessible Toilets (Cllr Cartlidge)
9.5. Car Park and Manor Drive Flooding. (Cllrs Cartlidge, Wicks)
9.6. Rainwater goods and repointing (Cllr Wicks & Gabriel)
9.7. Drainage of patio area to south side of HSSC building (Cllr Wicks & Gabriel)
10. Sports Field
10.1. Playing Area Equipment. Latest inspection report (Cllr Wicks)
10.2. Damage to Bowls Club fence and hedging
10.3. Football Pitch Hire – Portuguese Football Academy
11. Pearson Gregory Field
11.1. Dead tree removal
11.2. Consider a working party to make proposals to develop and improve
12. Grass Cutting, Hedges, etc
12.1. Grass Cutting and Hedges
12.2. Coffin Walk
12.3. LCC verges, e.g., The Drift
13. Planning Applications
13.1. S23/0916 15 West End, Harlaxton, Lincolnshire, NG32 1HE. Two storey side and rear extension.
13.2. S23/0788 & 0789 4 Manor Drive, Harlaxton, Lincolnshire, NG32 1HU. Erection of detached dwelling including changes to grade II listed boundary wall and formation of access
14. Correspondence
14.1. 09/05/23 Harlaxton Cricket Club – request to use the field on 2 July
14.2. 09/05/23 Harlaxton Cricket Club – updated fixtures
14.3. 17/05/23 BHIB Insurance – confirmation that their premium remains current with the previous claim
14.4. 17/05/23 JB – confirm that their offer to look after the Village Voice and SID is current
14.5. 19/05/23 CM – Confirms the changing rooms will be empty by the end of May, and that they are not using the football pitches on other day than they have booked.
14.6. 22/05/23 VK – request that the HSSC signs are removed
14.7. 22/05/23 VK – reports that the grass cutting contractor has left grass cutting on the pavements
14.8. 22/05/23 SKDC – confirms Co-Option procedure with example wording
14.9. 23/05/23 Crawford Loss Adjuster – confirm meeting for 7 June
14.10. 25/05/23 JR – Advises that they may not be available for the internal audit
14.11. 26/05/23 LALC – quote for carrying out an internal audit
14.12. 26/05/23 Gallagher [Insurance Broker] – provides policy wording for 1/6/2020 to 31/05/21
14.13. 28/05/23 AC – reporting a stuck hedgehog at the Bowls Club
14.14. 29/05/23 Harlaxton Cricket Club – invoice for cutting the Manor Drive Sports Field
14.15. 30/05/23 JC – request to use the Football pitch
14.16. 30/05/23 LCC Highways – advises that generally do not like advertising on street furniture but confirm they are realistic that this does happen. Advises that adverts shouldn’t be put up too far before the event, and should be removed promptly after the event.
14.17. 30/05/23 BHIB – confirms instruction to cover insurance
14.18. 30/05/23 LP – reports a vehicle at the top of The Drift
14.19. 31/05/23 SKDC – confirms receipt of Councillor acceptance, declaration and expenses documents
14.20. 31/05/23 SKDC – confirms that they have asked for the dates of previous grass cutting [this period]
14.21. 01/06/23 Inland Drainage Board – Confirm that any drainage pipe/conduit below a landowner’s land, is the landowner’s responsibility
14.22. 02/06/23 JR – confirm can carry out the internal audit w/c 26 June.
14.23. 05/06/23 Tyrrell Surfacing – confirm that they will make good the HVH white lining on 9 June
14.24. 05/06/23 PC M Barr – confirm the reported vehicle has gone and asked for future PC meeting dates
14.25. 06/06/23 LCC Highways – notification of temporary traffic restriction TTR004403 Gorse Lane (Between 1300m & 1700m Northeast of Gorse Lane) 01/07/2023 - 03/07/2023
14.26. 06/06/23 JG of Melton Building Society – confirms they’re sending the interest notification
14.27. 06/06/23 Gallagher [Insurance Broker] – confirms there is a case for PEN/AXA to answer ref the legal pursuit excess, and they will progress with the complaint
14.28. 07/06/23 Harlaxton Manor – confirm no objection to HPC carrying out a camera survey of the [Manor Drive] pipe from The Lake
14.29. 08/06/23 Crawford Loss Adjuster – confirms that they are undertaking a through review of the claim
14.30. 08/06/23 Harlaxton History Society – requests access to the Electoral Register
14.31. 08/06/23 SKDC – confirm that HPC can only be used to establish the entitlement of a person, or for election purposes
14.32. 12/06/23 PC M Hillson – confirms that The Drift vehicle matter has been resolved.
14.33. 12/06/23 CA – expresses concerns over speeding along The Drift
14.34. 13/06/23 ROSPA – confirms that the Play Area inspection has been booked for August 2023
14.35. 13/06/23 SKDC – requests information on Parish Council CCTV cameras
14.36. 13/06/23 MC - expresses concerns over speeding along The Drift
14.37. 13/06/23 PC M Barr – responds to the concerns of speeding that the village should consider The Community Speed Watch programme which will allow residents to monitor speeding.
14.38. 13/06/23 GE - expresses concerns over speeding along The Drift
14.39. 14/06/23 PP – write to object to planning application 23/0788 & 0789 4 Manor Drive
14.40. 14/06/23 CM – expresses concerns over speeding along The Drift
14.41. 14/06/23 PC M Barr – advises that he will not be able to attend the PCM on 28 June, and that no one else is available to attend, but a report of incidents will be sent.
14.42. 14/06/23 JB – confirm that SID data for the Hight Street had been downloaded. Around 8% of vehicles are travelling over 30mph, with the fastest travelling at 50mph
14.43. 15/06/23 LCC Highways – advises that LCC will be carrying out speed checks along The Drift in a few weeks, and would like to coordinate this with HPC’s SID placement
14.44. 16/06/26 Belvoir Tree Services – confirms that the dead Pearson Gregory tree will be removed on 30 June
15. Closed Session (If required)
16. Any other business
17. Next scheduled Parish Council Meeting: 7:30pm Wednesday 26 July 2023.
18. Meeting close